Your First 30 Days with a New School ERP

Adopting a school ERP system is a major step forward—but what happens after the contract is signed and the system goes live? The first month sets the tone for success. It’s when schools align their processes, onboard their teams, and begin to see the first signs of improvement.

An ERP, or Enterprise Resource Planning system, in an educational context, is a digital platform that unifies academic, administrative, and operational tasks. Inforida’s ERP suite is designed to simplify this transition by offering schools a phased, structured onboarding journey—with visible outcomes in just 30 days.

Here’s what the first month with Inforida typically looks like.

Week 1: Setup and Orientation

The onboarding process begins with configuration and team alignment. Inforida’s team works with the school to:

• Set up academic calendars, grade structures, and roles within the Nucleus core system
• Import student, staff, and fee records
• Define access permissions for principals, admins, teachers, and support staff
• Customize settings such as communication preferences and term formats

This week also includes live training sessions—either on-site or virtual—tailored to each team’s specific role. Staff gain hands-on experience with their dashboards, while school leadership learns how to monitor progress across the system.

Week 2: Core Modules Go Live

In week two, schools activate their first operational modules. This typically includes:

• Attendance tracking with Goood Morning, Inforida’s face recognition and geofenced attendance tool
• Homework assignment and acknowledgment via Nucleus
• Initial use of Project Bird to send parent notifications (e.g., class schedules, reminders)

Administrators begin using real-time dashboards to monitor engagement, while teachers adjust to new workflows that reduce duplication—like not needing to follow up on missed assignments manually.

Most importantly, students and parents begin interacting with the system. Early visibility builds trust and demonstrates that something new—and better—is happening.

Week 3: Parent Communication Begins

Now that the foundation is in place, schools begin to activate automated communication workflows using Project Bird:

• WhatsApp, SMS, and email alerts are set up for attendance updates, fee reminders, or homework assignments
• Message delivery is logged in real time and tied to each student’s profile
• Parents receive consistent, structured communication through the channels they already use

The burden on teachers and administrative staff drops significantly—no more sending manual messages or tracking follow-up by hand.

If Pi Pay (Inforida’s digital payments module) is enabled at this stage, invoicing and payment notifications are also activated, giving families a complete digital experience.

Week 4: First Wins and Future Planning

By the fourth week, schools begin to see the value of the system reflected in day-to-day performance:

• Attendance records are accurate and immediately accessible
• Parent queries drop as communication becomes predictable and centralized
• Teachers are engaging more with the platform, and initial feedback helps inform what to expand next

Administrators generate their first reports—on attendance, assignment completion, or communication logs—demonstrating progress with measurable results. These insights also guide the school’s plan for future phases, such as enabling QuickEnroll AI for digital admissions or Orbit AI for personalized student assessments.

Conclusion

The first 30 days with Inforida aren’t just about technical setup—they’re about creating momentum. With structured onboarding, role-based training, and early functional wins, schools can confidently transition into a more efficient, transparent, and digitally enabled environment.

What starts with better attendance and smoother communication quickly grows into a full transformation of how the school operates.

For more information on onboarding with Inforida ERP, please visit the website.