How to Train Your Staff for Digital-First Schooling

Nitesh Pande -

The shift to digital-first schooling is no longer a trend — it seems to be a necessity now. From admissions to attendance, school operations are moving online for precise functional operations. But no matter how powerful your school ERP is, it’s only as effective as the people using it.

That’s why staff training for ERP isn’t optional. It’s the bridge between investment and impact.

Whether it’s your teachers, accountants, or front-desk staff, each role needs digital skills and comfort with technology to deliver results efficiently.

Common Challenges Schools Face (And How to Tackle Them)

Before we dive into training tips, let’s address the biggest barriers schools usually face:

1. Fear of Technology

Older teacher receiving help with a tablet in a school environment

In many cases most of the staff members worry they’ll “mess something up” or can’t learn tech at their age. Well, for them start with the “why” — show how it makes their job easier. Try providing them non-technical onboarding sessions.

2. Resistance to Change

Teacher holding a register beside a colleague using face recognition for attendance

If they’re used to paperwork or manual systems, change feels risky. Highlight time savings. A teacher who takes 20 minutes to do manual attendance sees value when Inforida’s face recognition does it in seconds.

3. One-Size-Fits-All Training

A teacher doesn’t need the same training as the finance staff. Create role-based training paths for different staff so that each group learns only what’s relevant to them.

Step-by-Step Guide: Staff Training for ERP

Here’s how to run an effective ERP adoption program in your school using Inforida as your digital partner:

Step 1: Start with a “Why Tech?” Orientation

Before touching the software, help staff understand:

  • How tech is transforming education globally
    Real success stories (like the fact of 60% admin time saved by Inforida users)
  • What’s in it for them: less paperwork, more control, happier parents

Use relatable examples like:

“Imagine the possibilities of tracking attendance automatically — no registers, no typing. Just a tap or a scan.”

Step 2: Build a Role-Wise Training Plan

Create learning tracks based on user type:

Role

Training Focus

Teachers

Timetable, attendance, grade entry, student progress reports

Admin Staff

Admissions (QuickEnroll), notifications (Project Bird), fee tracking (Pi Pay)

Finance Staff

Payroll, vendor payments, invoicing

Principals/Admins

Dashboards, analytics, permission control

Different school staff learning ERP based on their roles

Inforida provides modular access, making it easy to train per role.

Step 3: Go Hands-On, Not Just Demo

Most people don’t learn by watching — they learn by doing.

School staff participating in an interactive digital training session

Set up mock scenarios:

  • Take a sample attendance using Goood Morning
  • Enter grades in the Nucleus platform
  • Track a lead via QuickEnroll AI

Keep groups small, and allow them to ask any questions — no judgment should be made.

Step 4: Assign Tech Champions

Choose one or two staff members from each department to become “Tech Buddies”. Train them deeply so they can:

Tech-savvy teacher helping a colleague with school software
  • Support their peers
  • Troubleshoot small issues
  • Be the go-to contact for help

This creates an internal support system that builds long-term tech confidence.

Step 5: Celebrate Small Wins

  • A teacher finished their first digital report card? Celebrate it.
  • An admin sent their first mass WhatsApp update via Project Bird? Applaud it.

Recognizing progress reduces fear and builds momentum.

Infographic showing ERP adoption and time-saving stats in schools

📊 Fact: According to a 2023 EdTech India Report, schools that rewarded ERP usage saw 2.5x faster adoption rates. Source: India EdTech Trends 2023

Bonus Tips: Smooth ERP Adoption with Inforida

Inforida is designed for easy onboarding. Here’s how it supports your staff from Day 1:

Mobile screens of Inforida apps used by different school staff
  • Interactive dashboards: Visual, intuitive, and role-based
  • Help Center: Built-in guides for common tasks
  • Mobile apps: Train anytime, anywhere (Orbit App for teachers, Goood Morning for attendance, etc.)
  • Dedicated support: Inforida’s team provides free onboarding assistance for new clients

Final Thoughts: Training Is an Investment, Not a Cost

Many school leaders worry that training takes time away from regular duties. But here’s the truth:

An hour of training today saves 10 hours of confusion tomorrow.

Digitally trained school staff confidently using ERP tools

When your staff is confident with digital tools, your school becomes faster, smarter, and more parent-friendly. And in a competitive education space, that’s a game-changer.

Start staff training today with Inforida

Equip your team with the tools and training they need to thrive in the digital era. Schedule your free training consultation.